Daily management

Daily management in VisuoLab covers users and permissions, resources and forms, reports, spaces and activities, and institutional content and settings. Browse each section for the main actions and illustrated examples.

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Users and permissions

In Users, consult registered accounts and manage permissions and status within your access level. The list includes General users and people with specific Multifunctional Room roles. Accounts may be active, deactivated or removed.

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Understand the two access routes

A platform account does not automatically provide access to Spaces. Users invited to a space can participate in its activities while retaining access to Portal resources.

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Find users

Use the tabs to view the groups in user management: See all: combined view of registered users. IntSL Portal: list of General Portal users. This grouping does not make the Portal exclusive to them: all users can access Portal resources. Multifunctional Room: users with specific access and roles in the Multifunctional Room. Participation depends on invitations and permissions in Spaces. Use search, Permission and Status filters and Order by to find accounts. Check permissions, status and links to resources and spaces/activities in the table. Available actions depend on your access level.

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Check responsibilities

The Supervisor manages the Spaces they are responsible for. Admin and Manager manage the platform according to their permissions. Within a Space, roles such as Attendee and Editor define available actions; Editor can change certain content. The images were edited to hide identifying details. Counts and records are installation examples.

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Resources and forms

Resources lets managers monitor published materials, consult literary analyses and maintain records that supply form options. They can create and edit categories and other records according to their permissions.

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Monitor published resources

In Resources → Resources List, consult published materials and check category, subcategory, owner, views and status. Use search, Privacy and Status filters and Order by to find resources. Tabs show all materials in See all, or filter by Library, IntSL Portal, Research Project and Course. Check title, category and subcategory, owner, views and status. Use the available actions to view or edit resources within your permissions.

Examples of resource categories

Categories may have subcategories to refine browsing. Options and counts below are installation examples.Library: this example includes Literature, Academic and Education subcategories.

IntSL Portal: example options include corpus, Signbank, grammar, sign language teaching, glossary and anthology.

Research Project: view resources classified in this category.

Course: example subdivisions relate to education and training, such as School, Vocational Training, BA-Level Courses, MA-Level Courses and PhD Level Courses.

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Configure categories and form options

In Resources Forms, managers can create and edit records supplying resource form options. These help users classify and describe materials. In Categories, check each subcategory’s main category in Parent. In the example, Literature, Academic and Education belong to Library Resource. Use editing actions within your permissions.

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Consult literary analyses and configure their forms

In Literary Analysis List, consult registered analyses. In Literary Analysis Forms, maintain their form options, including Metaphorical Style, Features and Objectives and Linguist Styles. Registration screens let you add options and edit existing ones within your permissions. Metaphorical Style illustrates a list with search, sorting, an add button and editing actions. Enter the option’s Name in the form. Add another language? allows versions in other written languages within the same record. Check the source language and available versions before saving. See how to translate form records →

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Reporting

Reporting brings together reports about platform users and resources. Managers can find cases, examine information, assign responsibility and choose an outcome within their permissions.

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Find reports

Use search and See all, Users and Resources tabs to find cases. The screen also offers sorting, Attribution and Status options. The list shows date, Reported by, Reason, Type and status. Open a record using the row action to view details.

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Check information and responsibility

Before deciding, read Stated infringement, Additional information and Report status. Consult the related user or resource to understand the context. The resource report example shows the material, its owner, who reported it and the date. Open case indicates an open case in the screenshot. In Manage, Change who is responsible for this report lets you choose responsibility from available options such as Admin and Manager.

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Request a resource review

When a case concerns a resource and its owner needs guidance on a correction, use Ask owner to review resource. In the modal, write a clear message explaining:

• What problem needs checking.
• Where it appears in the material.
• What correction or clarification is needed.

Click Ask for review to submit the request, or Cancel to cancel. The details screen also offers Edit resource, depending on the reviewer’s permissions.

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Choose an outcome

After examining the case, use the appropriate action: These screenshots illustrate cases from an example installation. Names and photos have been hidden.

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Spaces and activities

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Understand Spaces

Spaces are teaching, learning and assessment environments in the Multifunctional Room. Like classrooms, each brings together invited participants, an introduction and Supervisor-organized activities, supporting translator and interpreter training among other uses. Find your spaces In the Multifunctional Room, cards show each space’s name, introductory image and activity and participant counts. Last seen and My spaces help find spaces available to your profile. Explore a space Open a Space to find its introduction and activities under Freeform Activities and Assessment Activities. The screen also has a Grades tab. The introduction can combine text and sign language video to explain the space’s purpose. Spaces can host discussions, submissions, live meetings and interpreting practice. Participants access a space by invitation. Depending on permissions, the responsible person can Invite participants, Edit the Space, configure Assessment settings and create a New activity.

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Monitor spaces and activities

In Spaces/Activities, use the tabs: Use search, Status and Order by to find records. Creation and management depend on your permissions. Add spaces starts registering a space in the screenshot.

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Introduce the space to participants

When preparing a Space, describe its purpose and participation guidance. About the space holds written information, with other language versions under Add another language?. This introduction can also use sign language video, helping participants understand the space’s context and purpose. Screens show Upload and platform Record options. Add video in another sign language? provides other sign language versions. Check each field’s language and written versions before completing registration with Create. Written language and video sign language are separate choices. Languages in the screenshots are installation examples.

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Understand the two activity modes

Freeform does not mean no guidance: it means the platform does not impose a fixed, structured assessment method.

Types of freeform activities

There are five freeform activity types for discussion, submission and interpreting practice:

Type	What participants do	Suitable for
Comments only	Comment in text or video.	Discussions.
Submission	Comment and record or upload a video for review and feedback.	Submissions.
Simultaneous	Watch the source material while recording a video response, played in synchronization with the original.	Simultaneous interpreting practice.
Video meeting	Join a live video call.	Synchronous classes and meetings.
Consecutive	Follow source material, take notes and then interpret.	Consecutive interpreting practice.

This section provides an overview. Activity creation, completion and assessment will be detailed in the dedicated activities section.

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Institutional content and settings

Platform brings together content introducing and explaining VisuoLab, institutional documents, visual identity materials and operational settings. It also lets you maintain form and other platform records within your permissions.

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Maintain institutional content

In Platform → Settings, locate the area to consult or update. Use each screen’s search, filters and actions. Check the record and its location before editing.

Examples: Banners, FAQ and About

Banners: the list shows ID, title, Info location and status. Search, sorting and filters help find the banner. Locations and counts are installation examples.

FAQ: add useful questions and answers and review existing ones to keep guidance current. The screen offers Add new, sorting, status and edit, view and delete actions.

About: maintain texts introducing the platform and institution. Check titles, descriptions, status and actions.

Uninformed translation indicates a translation not yet filled in on the captured installation.

Banner videos help explain areas’ context and operation. See how to locate and add sign language videos →

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Manage platform use documents

In Privacy Policy and Terms of Use, consult registered versions and options to add, edit and view documents. Screen guidance states that only one version of each document can be active at a time, and publishing or editing requests users’ acceptance of the new version.

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Consult visual identity and storage

Visual Identity This area provides materials for consistent VisuoLab communication. Storage In the screen shown, Storage lets you consult and edit the expiration period of videos uploaded as comments in Multifunctional Room Spaces and activities. Use Edit expiration to open the period field in days. The setting applies across Multifunctional Room comment videos. Consider this scope before changing it. The displayed 20 days are an installation example.

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Maintain platform records

In Platform Forms, consult and edit records used in forms and platform organization within your permissions. These screenshots are installation examples. Counts, options and permissions may vary; personal details have been hidden where owners are shown. See how to translate forms and institutional content → Return to the administration overview →