> ## Documentation Index > Fetch the complete documentation index at: https://docs-visuolab.levantelab.com.br/llms.txt > Use this file to discover all available pages before exploring further. # Daily management > Manage VisuoLab users, resources, reports, Spaces and institutional settings. Daily management in VisuoLab covers users and permissions, resources and forms, reports, spaces and activities, and institutional content and settings. Browse each section for the main actions and illustrated examples. ## Users and permissions In **Users**, consult registered accounts and manage permissions and status within your access level. The list includes General users and people with specific Multifunctional Room roles. Accounts may be active, deactivated or removed. ### Understand the two access routes | Area | How access works | | - | - | | **Portal** | All users can access Portal resources. | | **Multifunctional Room** | Access is by invitation to **Spaces**, the teaching, learning and assessment spaces. People participate in the spaces they are invited to, according to their permissions. | A platform account does not automatically provide access to Spaces. Users invited to a space can participate in its activities while retaining access to Portal resources. ### Find users Use the tabs to view the groups in user management: **See all:** combined view of registered users. See all tab with users, permissions and status. Identifying details hidden. **IntSL Portal:** list of General Portal users. This grouping does not make the Portal exclusive to them: all users can access Portal resources. IntSL Portal tab with General users. Names, photos and emails hidden. **Multifunctional Room:** users with specific access and roles in the Multifunctional Room. Participation depends on invitations and permissions in Spaces. Multifunctional Room tab with permissions such as Admin and Attendee. Identifying details hidden. Use **search**, **Permission** and **Status** filters and **Order by** to find accounts. Check permissions, status and links to resources and spaces/activities in the table. Available actions depend on your access level. ### Check responsibilities The **Supervisor** manages the Spaces they are responsible for. **Admin and Manager** manage the platform according to their permissions. Within a Space, roles such as **Attendee** and **Editor** define available actions; Editor can change certain content. The images were edited to hide identifying details. Counts and records are installation examples. ## Resources and forms **Resources** lets managers monitor published materials, consult literary analyses and maintain records that supply form options. They can create and edit categories and other records according to their permissions. ### Monitor published resources In **Resources → Resources List**, consult published materials and check category, subcategory, owner, views and status. Resources area with access to resource lists, literary analyses and form records. Identifying details hidden. Use search, **Privacy** and **Status** filters and **Order by** to find resources. Tabs show all materials in **See all**, or filter by **Library**, **IntSL Portal**, **Research Project** and **Course**. Check title, category and subcategory, owner, views and status. Use the available actions to view or edit resources within your permissions. Resource list with categories, views, status and actions. Owners' names and photos hidden. Categories may have subcategories to refine browsing. Options and counts below are installation examples. **Library:** this example includes **Literature**, **Academic** and **Education** subcategories. Library view with subcategory options and privacy and status filters. Identifying details hidden. **IntSL Portal:** example options include corpus, Signbank, grammar, sign language teaching, glossary and anthology. IntSL Portal category and its subcategories. Identifying details hidden. **Research Project:** view resources classified in this category. Research Project resource list. Identifying details hidden. **Course:** example subdivisions relate to education and training, such as **School**, **Vocational Training**, **BA-Level Courses**, **MA-Level Courses** and **PhD Level Courses**. Course category with subdivisions and resource list. Identifying details hidden. ### Configure categories and form options In **Resources Forms**, managers can create and edit records supplying resource form options. These help users classify and describe materials. Resources Forms menu with records used in resource forms. | Record group | What it organizes | | - | - | | **Categories and subcategories (Categories)** | Resource classification and subdivisions. | | **Ages and Educational Levels** | Audience and educational context information. | | **Field of Education, Institutions and Modality of Education** | Educational and institutional information. | | **Licenses** | License options associated with materials. | | **Literary Genres and Resource Types** | Content characteristics and formats. | | **Who See** | Options related to who can view a resource. | In **Categories**, check each subcategory's main category in **Parent**. In the example, **Literature**, **Academic** and **Education** belong to **Library Resource**. Use editing actions within your permissions. Category and subcategory management with Parent identifying the main category. ### Consult literary analyses and configure their forms In **Literary Analysis List**, consult registered analyses. In **Literary Analysis Forms**, maintain their form options, including **Metaphorical Style**, **Features and Objectives** and **Linguist Styles**. Literary Analysis Forms menu with analysis configuration areas. Registration screens let you add options and edit existing ones within your permissions. **Metaphorical Style** illustrates a list with search, sorting, an add button and editing actions. Metaphorical style options with list, search and Add metaphorical style button. Enter the option's **Name** in the form. **Add another language?** allows versions in other written languages within the same record. Check the source language and available versions before saving. Metaphorical style form with Name and options for other languages. **Maintaining records and translating them are different tasks.** Creating or editing a category or option changes the record used in forms. Then review its versions in **Translations** and check the display in enabled languages. [See how to translate form records →](/en/administration/object-texts) ## Reporting **Reporting** brings together reports about platform users and resources. Managers can find cases, examine information, assign responsibility and choose an outcome within their permissions. ### Find reports Use search and **See all**, **Users** and **Resources** tabs to find cases. The screen also offers sorting, **Attribution** and **Status** options. The list shows **date**, **Reported by**, **Reason**, **Type** and **status**. Open a record using the row action to view details. Reporting area with search, user and resource tabs and report list. Identifying details hidden. ### Check information and responsibility Before deciding, read **Stated infringement**, **Additional information** and **Report status**. Consult the related user or resource to understand the context. The resource report example shows the material, its owner, who reported it and the date. **Open case** indicates an open case in the screenshot. Resource report details with reason, status and management options. Identifying details hidden. In **Manage**, **Change who is responsible for this report** lets you choose responsibility from available options such as **Admin** and **Manager**. Report responsibility selector with Admin and Manager options. ### Request a resource review When a case concerns a resource and its owner needs guidance on a correction, use **Ask owner to review resource**. In the modal, write a clear message explaining: * **What problem** needs checking. * **Where it appears** in the material. * **What correction or clarification** is needed. Click **Ask for review** to submit the request, or **Cancel** to cancel. The details screen also offers **Edit resource**, depending on the reviewer's permissions. Modal for guidance to the resource owner and submission through Ask for review. Identifying details hidden. ### Choose an outcome After examining the case, use the appropriate action: Delete, Reject report and Accept report buttons. | Action | Purpose | | - | - | | **Accept report** | Accept the report after examination. | | **Reject report** | Reject the report after examination. | | **Delete** | Delete the report record. | **Reports need examination in context.** Submission alone does not confirm wrongdoing. Check the information before deciding and provide clear guidance when requesting a review. These screenshots illustrate cases from an example installation. Names and photos have been hidden. ## Spaces and activities ### Understand Spaces **Spaces** are teaching, learning and assessment environments in the **Multifunctional Room**. Like classrooms, each brings together invited participants, an introduction and Supervisor-organized activities, supporting translator and interpreter training among other uses. **Find your spaces** In the Multifunctional Room, cards show each space's name, introductory image and activity and participant counts. **Last seen** and **My spaces** help find spaces available to your profile. Space cards in Last seen and My spaces with activity and participant counts. **Explore a space** Open a Space to find its introduction and activities under **Freeform Activities** and **Assessment Activities**. The screen also has a **Grades** tab. The introduction can combine text and sign language video to explain the space's purpose. Spaces can host discussions, submissions, live meetings and interpreting practice. Open Space with introductory video, Freeform Activities, Assessment Activities and Grades tabs, and management actions. Participants access a space **by invitation**. Depending on permissions, the responsible person can **Invite participants**, **Edit** the Space, configure **Assessment settings** and create a **New activity**. ### Monitor spaces and activities In **Spaces/Activities**, use the tabs: | Tab | What to consult | | - | - | | **Spaces** | Registered spaces and activity, participant, comment, owner and status information. | | **Activities** | The Multifunctional Room activity list. | Use **search**, **Status** and **Order by** to find records. Creation and management depend on your permissions. **Add spaces** starts registering a space in the screenshot. Spaces/Activities management with tabs, search, filter and space indicators. Owner identification hidden. ### Introduce the space to participants When preparing a Space, describe its purpose and participation guidance. **About the space** holds written information, with other language versions under **Add another language?**. About the space field and other written language options. This introduction can also use **sign language video**, helping participants understand the space's context and purpose. Screens show **Upload** and platform **Record** options. Space video introduction with Upload and Record options. **Add video in another sign language?** provides other sign language versions. Check each field's language and written versions before completing registration with **Create**. Additional sign language fields and Create button. Written language and video sign language are separate choices. Languages in the screenshots are installation examples. ### Understand the two activity modes | Mode | How it works | | - | - | | **Freeform activities** | Flexible discussion, submission and practice. They have no fixed platform-structured assessment method, but can receive Supervisor guidance and feedback. | | **Assessment activities** | A more defined platform structure organizes completion and assessment. Details will be provided in the dedicated activities section. | **Freeform does not mean no guidance:** it means the platform does not impose a fixed, structured assessment method. There are five freeform activity types for discussion, submission and interpreting practice: | Type | What participants do | Suitable for | | - | - | - | | **Comments only** | Comment in text or video. | Discussions. | | **Submission** | Comment and record or upload a video for review and feedback. | Submissions. | | **Simultaneous** | Watch the source material while recording a video response, played in synchronization with the original. | Simultaneous interpreting practice. | | **Video meeting** | Join a live video call. | Synchronous classes and meetings. | | **Consecutive** | Follow source material, take notes and then interpret. | Consecutive interpreting practice. | This section provides an overview. Activity creation, completion and assessment will be detailed in the dedicated activities section. ## Institutional content and settings **Platform** brings together content introducing and explaining VisuoLab, institutional documents, visual identity materials and operational settings. It also lets you maintain form and other platform records within your permissions. ### Maintain institutional content In **Platform → Settings**, locate the area to consult or update. Platform and Settings menu with content, documents, visual identity and storage. | Area | What managers can monitor or maintain | | - | - | | **Banners** | Texts and videos introducing pages, sections and tools. Locate banners by ID, title, location and status. | | **Support - FAQ** | Questions and answers addressing users' platform doubts. | | **About** | Content introducing VisuoLab and the institution. | Use each screen's search, filters and actions. Check the record and its location before editing. **Banners:** the list shows ID, title, **Info location** and status. Search, sorting and filters help find the banner. Locations and counts are installation examples. Banner management with identification, title, location, status and editing action. **FAQ:** add useful questions and answers and review existing ones to keep guidance current. The screen offers **Add new**, sorting, status and edit, view and delete actions. FAQ management with list, status and actions. Responsible person hidden. **About:** maintain texts introducing the platform and institution. Check titles, descriptions, status and actions. About content management with titles, descriptions and status. Identifying details hidden. **Uninformed translation** indicates a translation not yet filled in on the captured installation. Banner videos help explain areas' context and operation. [See how to locate and add sign language videos →](/en/administration/sign-language) ### Manage platform use documents In **Privacy Policy** and **Terms of Use**, consult registered versions and options to add, edit and view documents. Screen guidance states that **only one version of each document can be active at a time**, and publishing or editing requests users' acceptance of the new version. Check version identification, content, status and actions before updating. Privacy Policy versions with Active and Inactive status. Identifying details hidden. Consult versions and maintain the document governing installation use. Terms of Use versions with status and management actions. Identifying details hidden. ### Consult visual identity and storage **Visual Identity** This area provides materials for consistent VisuoLab communication. Consult brand versions for different uses and obtain available files with **Download**. Logos tab with VisuoLab brand versions and download buttons. Consult colors and codes. Copy icons help use these values in communication materials. Colors tab with swatches, codes and copy options. In **Brand Guidelines**, download the brand manual PDF using **Download**. Brand Guidelines tab with the downloadable brand manual PDF. **Storage** In the screen shown, **Storage** lets you consult and edit the expiration period of videos uploaded as comments in Multifunctional Room Spaces and activities. Storage area with comment video expiration period and Edit expiration button. Use **Edit expiration** to open the period field in days. The setting applies across Multifunctional Room comment videos. Consider this scope before changing it. Comment video expiration form, in days. The displayed **20 days** are an installation example. ### Maintain platform records In **Platform Forms**, consult and edit records used in forms and platform organization within your permissions. Platform Forms menu with language, user information, organization and activity records. | Group | Records shown | | - | - | | **Languages** | Written languages and sign languages. | | **User information** | Linguistic background, professional background and user types. | | **Organization and support** | Banner locations and report reasons. | | **Activities** | Form data, activity types and categories. | **Languages** lists written language records with code, name and default indication. Written language records with codes, names and default indication. **Sign Languages** lists sign language records with code, acronym, name and default indication. Sign language records with codes, acronyms and names. **Registering a language does not make all translations available.** Check activation and versions in language and translation areas. Languages and defaults shown are installation examples. [See how to configure languages →](/en/administration/languages) **Background Languages** contains linguistic background options for user registration, such as L1, L2 and heritage signers. User linguistic background options. **Professional Background** includes education or professional roles such as teacher, translator/interpreter and researcher. Education or professional background options. **User Types** shows recognized user types with names and **slug** identifiers. User types with names, identifiers and editing actions. **Editing user type records does not grant permission to a person.** Access is managed in **Users**. **Info Location Banners** maintains location records identifying where banners relate to the platform. Banner location records. **Reasons of Reporting** maintains reasons available when submitting reports. **Type** distinguishes resource and user reasons. Report reasons with resource or user type. Review these options and translations for clarity so users can identify the right reason. These areas maintain records organizing activities and supplying form options. | Area | Purpose | | - | - | | **Activity Types** | Consult recognized types, their relationships and assessment-use indication. | | **Categories of Activities** | Organize activity categories, with name, description, default indication and owner when specified. | | **Activity form data** | Maintain activity registration select-field items and relationships between parent and child options. | **Activity Types:** check **Type** for the type identifier, **Parent** and **Child** for relationships and **Used in assessment?** for assessment use. Editing concerns records; adding or changing a name does not create a new activity feature. Activity types with relationships and assessment use. The unmapped-banner notice is technical and is not part of the table records. **Categories of Activities:** consult name, description and default indication. Check installation options before editing. Activity categories with descriptions and default indication. Owners hidden. **Activity form data:** consult select-field options and their relationships. **Review options** includes **During the attempt**, **After attempt is submitted** and **Manual Release** in the example. Activity form data with parent and child options. **These lists configure records used by activities; they are not the activities created in Spaces.** To monitor those activities, use **Spaces/Activities → Activities**. **After changing content or records, review versions in enabled languages.** Check texts in **Object Texts** and videos in **Sign Language**, where applicable, and verify the result on the platform. These screenshots are installation examples. Counts, options and permissions may vary; personal details have been hidden where owners are shown. [See how to translate forms and institutional content →](/en/administration/object-texts) [Return to the administration overview →](/en/administration) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.